Rotary Club of Hendersonville

Purpose: This committee devises and implements plans (1) to give the public general information about Rotary, its history, objectives, scope and events; and (2) to secure appropriate publicity for the club.

Structure: This committee includes a Chair & Vice-Chair, with the intent of the Vice-Chair assuming Chairmanship during Year Two.

Timing and Sequence : The Chair should submit news items of interest to the local media in a timely manner, with the goal of having continuous coverage throughout the year. Any necessary photographs should be acquired from Club Photographer & submitted with press releases. Tentative scheduled releases should include, at minimum, the following:

Educational Grants Awards

Dictionary Project

Fund-raising Events (Fourth of July, Auction, Pancake Breakfast)

Election of Officers

Group Study Exchange

Miscellaneous check presentations throughout the year

Budget : The club does not pay for news media coverage. Any advertising space needed for special events is typically donated as an in-kind sponsorship from local media & should be coordinated by the appropriate event committee.

Reporting Requirements: The chair should send a monthly report of activity to the area chairman for report to the board.

Unique Requirements/Action Steps (Please be thorough and specific):

1. Obtain information from Club President or Committee Chairman, and photo if appropriate from Club Photographer, & send in news release format to all local media (radio, print & TV).

2. Use attached media list for current names, contacts & email addresses

3. Media List should be updated at least twice annually to check for changes in contact names or email addresses.

4. Clip copies of all media coverage & give to President for inclusion in club scrapbook.

5. Send monthly report of all activity (submissions & media coverage) to area chairman prior to monthly board meeting.

EditRegion1